Time & Attendance

IPS Time & Attendance Management

Gain a competitive advantage. Drive bottom-line results

Automated Time and Attendance System

In the world of time tracking seldom does one find a solution capable of managing the most intricate of work rules without overwhelming complexity. Whether your business has sophisticated work rules including multiple shifts, schedules, job costing and pay rates or just basic requirements, you will find yourself amazed by how simple this automated time and attendance system can be.

Time & Attendance Data Collection Terminals

Capture accurate labor data from IPS 360° automatic collection options that include the Kronos InTouch time clock, web entry, telephony, and mobile apps.

Time Off Management

Get immediate access to accrual balances for submitting or approving time-off requests. Employees can check their accrual balances to make sure they have earned time off available before making a request. When managers receive an employee time-off request, they can instantly view accrual balances and respond to the request accordingly. Notifications automatically alert managers when employees exceed established accrual thresholds

Timesheet Change Requests and Approvals

Our timesheet change request, submission and approval process is completely customized to your unique requirements. Our system uniquely allows for employees to electronically request changes to their timesheet, managers can approve and the timesheet is updated immediately. Fully audited and 100% accurate. Timesheet submissions can occur automatically or employee initiated. Timesheet approvals can flow through your own unique workflow.

IPS 360° Time Off Automation

Experience the transparency and seamless automation of electronic time off management. From request to approval to timesheet update everything flows electronically.

IPS Time & Attendance Key Features

Meeting all your time and attendance requirements in one system

Labor Management
  • Employee/Manager Self-Service
  • Timesheet Approval Workflow
  • Mass Edit Capabilities
  • Import/Export Utility
  • Document Storage (receipts, company handbook, etc.)
  • Automated Points Tracking (attendance trends)
  • Temporary Manager (Back-Up) Assignment
  • Itemized Expense Tracking
  • Employee Self-Service Time Off Request Tool and Manager Approval Workflow
  • Time Off Planning
  • Track Eligibility, Tenure, Hours Worked
  • Synch with External HR or Payroll Systems
  • Daily, Weekly, or Configurable Recurring Patterns
  • On-the-Fly Entries/Edits for Day-to-Day Changes
  • Visibility from Employee Timesheet
  • Assign Employees to Schedules, or Schedules to Employees
  • Assign Two Schedules Per Employee Per Day
  • View Schedule, Location, Department, Job, etc.
  • Over 50+ Built-In Standard Reports
  • Create Custom/Ad Hoc Reports
  • Export to 5 Formats (CSV, Excel, PDF, HTML, XML)
  • Daily Email Summary Report
  • Report Saving and Sharing with Quick Link Access
  • In/Out Dot Board
  • Exception Reporting
  • Time Off Calendar
  • Dynamic Drill-Down Capabilities
  • Security Profile Settings for Defining Access
  • Points History
  • CMS Submission
Mobile Application
  • Timesheet
  • Accruals
  • Schedule
  • Time Off Request
  • Time Off Calendar
  • Punch In/Out
  • GPS Punch Tracking
  • Job/Cost Center Transfer
  • Report Access
  • Apple® iPhone®, Android™, or Windows® Mobile
Pay Rules
  • Location
  • Cost Center (9 cost centers, up to 10 levels each)
  • Shift Differentials
  • Pay Rule Priority
  • Auto-Populated Holidays
  • Multiple Pay Periods (weekly, monthy, etc.)
  • Time Zones
  • Non-Standard Pay Periods
  • Auto Deductions (breaks, meals)
  • Paid Meals
  • Flat Pay
  • Extra Time and Guaranteed Minimum Time
  • Grace and Rounding
  • Holiday Pay
  • Overtime
Rate Tracking
  • Job Costing
  • Pay Categories (such as direct, indirect)
  • Multipliers, Special Rates
  • Effective Dating
  • Piece Rate Quantity Tracking (units, miles, etc.)
  • Pay Rate Per Piece/Piece Rate Requirements
Data Collection
  • Ethernet-Based Clocks
  • Mag-Stripe, Proximity and Barcode Badges
  • Biometric Verification and Identification
  • Remote Hardware Management
  • Remote Punch via Mobile App
  • Permanent, detailed audit trail
  • IP Address and/or punch restriction
  • Application Manager/User access profiles
  • RSA login authentication
  • User/manager configurable user interface
Email Notifications (alerts, reminders, etc.)
  • Standard Time Off Request, Rejection and Approval
  • Standard Timesheet Request, Rejection and Approval
  • Beginning & End of Period Manager/Employee Notifications
  • Accrual Balance Notifications
  • Exception Notifications
  • Point Notifications
  • Company Wide Announcements

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